Vie privée
Updated on 01.11.2020
This Policy is established by:
Anthemis SA
Address: Place Albert I, 9 - B-1300 Limal
e-mail:[email protected]
registered under the ECB number: 0873 098 285.
Hereafter, ‘Anthemis’ or ‘we’, ‘our’.
We are particularly attentive to the protection of personal data (hereinafter referred to as ‘the data’) and to the respect of the privacy of all persons who come into contact with us. We act transparently and in accordance with the relevant national and international provisions, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter referred to as the ‘General Data Protection Regulation’ or ‘GDPR’).
This statement describes the measures taken for the management of your personal data and your rights as a data subject.
It may be modified at any time in order to comply with any regulatory, jurisprudential or technological developments. We invite you to consult it regularly.
For our website we refer you to the cookie policy by following this link:www.anthemis.be/cookies-policy.
Our website may contain links to other interesting websites. However, once you have followed these links to leave our site, you should be aware that we have no control over the third party site. Therefore, we cannot be held responsible for protecting the privacy of the information you provide when you visit these sites. These sites are not governed by this privacy policy.
You can react to one of the practices described below by contacting us.
We inform you that your data will be used in accordance with this data protection declaration .
1. WHY DO WE PROCESS YOUR DATA?
2. WHAT DATA ARE COLLECTED AND PROCESSED?
3. ARE YOUR DATA DISCLOSED OR SHARED WITH THIRD PARTIES?
4. DO WE TRANSFER YOUR DATA OUTSIDE THE EUROPEAN UNION?
5. HOW LONG WILL YOUR DATA BE STORED?
6. HOW DO WE PROTECT YOUR PRIVACY?
7. WHAT ARE YOUR RIGHTS AND HOW DO YOU EXERCISE THEM?
8. WHAT IS THE APPLICABLE LAW AND JURISDICTION?
9. DO WE USE TRACKERS?
10. PLEASE BE AWARE THAT THIS POLICY WILL BE UPDATED!
1. Why do we process your data?
We collect and process your personal data for various purposes on a legal basis determined by the GDPR (e.g. the fulfilment of a legal obligation to which we are subject, or the execution of a contract with you).
The table below sets out the purposes and legal basis for the use of your personal data.
|
Treatments |
Purpose of use |
Legal basis of the processing |
|
Management of pre-contractual relations |
We process your personal data in order to respond to the requests and/or questions you send us (in particular via the contact form on our site), if you send us your CV to apply for a job with us, if you contact us in the context of a publication project, if we contact you to initiate a possible collaboration. |
In accordance with Article 6.1.b) of the GDPR, this processing is necessary for pre-contractual measures.
|
|
Management of our customers
|
We process your personal data in order to carry out the operations related to the management of our activity: contracts; invoices; accounting, dispatch and follow-up of orders; provision of documents... |
In accordance with Article 6.1.b) of the GDPR, this processing is necessary for contractual measures.
This processing is necessary for the fulfilment of our legal obligations in accordance with article 6.1.c) of the GDPR. |
|
Management of relations with authors |
We process your personal data in order to carry out the operations relating to the management of our relationship: contact; invoices; accounting; tax; production follow-up... |
In accordance with Article 6.1.b) of the GDPR, this processing is necessary for contractual measures.
This processing is necessary for the fulfilment of our legal obligations in accordance with article 6.1.c) of the GDPR. |
|
Management of training courses, conferences, webinars |
We process your data as part of the organisation of our training activities, seminars and webinars in order to follow up on your registration for our event and to provide you with the relevant information. |
In accordance with Article 6.1.b) of the GDPR, this processing is necessary for contractual measures.
|
|
Management of our internal analyses |
We process your personal data in order to carry out internal analyses. We may use your details to contact you for surveys or market research. |
We process your data, in accordance with the provisions of Article 6.1.f) of the GDPR, on the basis of our legitimate interest, here set out as soon as we have weighed this interest against your interests or fundamental rights and freedoms by examining your ‘reasonable expectations’.
You can object to this treatment at any time. |
|
Management of our communication and newsletter
|
We process your personal data in order to provide you with information about our services.
It is in our legitimate and commercial interest to offer and promote to you all services, new products, special offers and/or share with you informative messages that correspond to what you can reasonably expect from us in the context of our existing or possible future relationship. |
We process your data, in accordance with the provisions of Article 6.1.f) of the GDPR, on the basis of our legitimate interest, here set out as soon as we have weighed this interest against your interests or fundamental rights and freedoms by examining your ‘reasonable expectations’.
You can object to this treatment at any time.
|
|
Management of our suppliers
|
We process your personal data in order to fulfil our contractual obligations towards you or your company. |
This processing is necessary for the performance of our commitments with you, in accordance with Article 6.1.b) of the GDPR.
|
|
Management of our litigation
|
We may need to use your data in order to respond to our (or third parties') legitimate interest in defending our (or third parties') interests in legal proceedings in the context of our existing or possible future relationship.
|
We also have a legitimate interest in processing personal data in order to defend our interests, in particular but not exclusively in the context of disputes or legal proceedings on the basis of Article 6.1.f) of the GDPR.
We may also be required to process sensitive data in this context, in accordance with the provisions of Article 9.2.f) of the GDPR. |
Unless there is a legal exception, you may object to processing based on a legitimate interest, or with your consent, at any time by contacting us.
2. What data are collected and processed?
We only collect personal data that are adequate, relevant and limited to what is strictly necessary for the purposes for which they are processed. Depending on the purposes, the collection of data is carried out differently.
Below you find a description of the personal data we collect about you, the reason for collecting them and how they are collected.
|
Treatments |
The collected and processed data |
Methods of collection |
|
Management of pre-contractual relations |
Personal identification data (surname, first name, address, telephone number) Electronic identification data (e-mail address) Family data (marital status, for recruitment purposes only) Personal characteristics (your country, your language, your interests)
Professional characteristics (occupation and for recruitment purposes only, degree, career) |
Directly to you
You have made them publicly available
From commercial databases
|
|
Management of our customers
|
Personal identification data (surname, first name, address, telephone number, order number, company or TVA number) Electronic identification data (e-mail address, IP address) Financial data (account number) |
Directly to you
You have made them publicly available
From the Crossroads Bank for Enterprises, on the databases of your professional association |
|
Management of relations with authors |
Personal identification data (surname, first name, address, telephone number, company or TVA number, National Register Number) Electronic identification data (e-mail address)
Professional characteristics (occupation, interests) Financial data (account number) |
Directly to you
You have made them publicly available
From the Crossroads Bank for Enterprises, from the databases of your professional association |
|
Management of training courses, conferences, webinars |
Données d’identification personnelle des orateurs et des participants (nom, prénom)Personal identification data of speakers and participants (surname, first name) Electronic identification data (e-mail address, IP address)
Professional characteristics of the speakers (profession, degree, career) |
Directly to you
You have made them publicly available
|
|
Management of our internal analyses |
Personal identification data (surname, first name, address, telephone number, order number, company or TVA number) Electronic identification data (e-mail address, IP address) Personal characteristics (your country, your language, your interests) |
Directly to you
You have made them publicly available
From the Crossroads Bank for Enterprises, from the databases of your professional association |
|
Management of our communication and newsletter
|
Personal identification data (surname, first name, telephone number, address) Electronic identification data (e-mail address, IP address) Personal characteristics (interests)
Professional characteristics (occupation) |
Directly to you
You have made them publicly available
From commercial databases or from the databases of your professional association |
|
Management of our suppliers
|
Personal identification data (surname, first name, address, telephone number, order number, company or TVA number) Electronic identification data (e-mail address) Financial data (account number)) |
Directly to you
You have made them publicly available
From the crossroads bank for businesses |
|
Management of our litigation
|
Personal identification data (surname, first name, address, telephone number, order number, company or TVA number) Electronic identification data (e-mail address, IP address) Personal characteristics (age, gender, date of birth, your country, language) Financial data (account number) All data necessary for the defence of our interests in legal proceedings |
Directly to you
You have made them publicly available
From the Crossroads Bank for Enterprises or from the databases of your professional association |
3. Are your data disclosed or shared with third parties?
The data listed above are accessible to the members of our team, or people who collaborate with us; if necessary, your data are communicated to our lawyers or any technical advisors, banking or insurance organisations under the strictest necessary measures.
We may also pass on your data:
a) on the request of a judicial or administrative legal authority or court officer; or
b) in good faith that such action is required to comply with any applicable law or regulation;
c) in order to protect and defend our rights or those of other users of our services.
We may also be required to allow access to certain data to our co-contractors, qualified as ‘subcontractors’ within the meaning of the legislation, to the extent strictly necessary for the achievement of our purposes, such as the operation of computerised applications or management systems.
We ensure the protection of your data through agreements guaranteeing confidentiality in all circumstances.
|
Type of service provider |
Location |
|
Providers of electronic mail solutions |
In Europe |
|
Providers of mailing solutions |
In Europe |
|
Providers of IT solutions and maintenance of infrastructure and systems |
In Europe/In Israel/In the United States |
|
Social networks |
In Europe |
|
Hosting / Cloud service providers |
In Europe |
|
Lawyers and legal service providers |
In Europe |
|
Accountants and financial service providers |
In Europe |
|
Providers in the production and dissemination process |
In Europe |
|
Newsletter sending solution |
In Europe |
|
Solution de visioconférence |
En Europe/Aux États-Unis |
|
Banques |
In Europe |
For security reasons, the names of our subcontractors are only given on first request and as soon as possible. You can send us an e-mail at the following address:[email protected]
4. Do we transfer your data outside the European Union?
We do not make transfers outside the European Union.
Should we need to transfer the data to a country outside the Union, such transfers will only be authorised if:
- the European Commission has issued a decision granting an adequate and equivalent level of protection to that provided by European legislation, personal data will be transferred on this basis;
- the transfer is covered by an adequate measure granting a level of protection equivalent to that provided by European legislation, such as the Commission's Standard Clauses, consent.
5. How long will your data be kept?
The storage period varies according to the purposes for which your data are processed. This period is limited, considering any retention obligations imposed on us by law.
You will find below the list of treatments with their storage time.
|
Le traitement |
Durée |
|
Gestion des relations précontractuelles |
La durée de conservation est de 2 ans à partir de votre dernière réaction |
|
Gestion de nos clients |
La durée de conservation est de 10 ans à partir de l’année durant laquelle vous avez été encodé comptablement |
|
Gestion des relations avec les auteurs |
La durée de conservation est de 10 ans à partir de l’année durant laquelle vous avez été encodé comptablement |
|
Gestion des formations, colloques, webinaires |
La durée de conservation est de 10 ans à partir de l’année durant laquelle vous avez été encodé comptablement |
|
Gestion de nos analyses internes |
La durée de conservation est de 5 ans à partir de l’émission de notre analyse en interne pour assurer une évaluation à long terme de nos évolutions |
|
Gestion de notre communication et notre newsletter |
La durée de conservation est de 3 ans à partir de la fin de la relation commerciale ou de la collecte |
|
Gestion de nos fournisseurs |
La durée de conservation est de 10 ans à partir de l’année durant laquelle vous avez été encodé comptablement |
|
Gestion de notre contentieux
|
Les données sont effacées dès que le jugement est devenu définitif ; le jugement est lui conservé à des fins fiscales, 10 ans après l’année de la signification de la décision définitive |
6. How do we protect your privacy?
In order to guarantee an optimum level of security for the data collected on the website, we implement the appropriate technical and organisational measures (encryption technology and security measures to prevent unauthorised access, disclosure of your personal information, to protect and avoid the loss, misuse or alteration of information collected on the websites). We take into account the state of knowledge, the costs of implementation and the nature, scope, context and purposes of the processing as well as the risks to your rights and freedoms.
In all circumstances, we ensure an adequate level of technical and organisational security of your data, in order to protect you from any data leakage, including loss, destruction, public disclosure, unauthorised access or misuse. However, if you are aware of the existence of a data leakage or if you suspect one, we ask you to contact us immediately and report it to us.
7. What are your rights and how do you exercise them?
Unless a legal provision in force in Belgium does not allow it, including the GDPR, by virtue of the regulations, you have the following rights:
- the right of access, including the right to know whether we are processing your data;
- the right to have a copy of the processed data;
- the right to rectify processed data;
- the right to object to the processing of your data, in particular if you wish to withdraw your consent or if your data are processed on the basis of our legitimate interest;
- the right to limit the processing of data
- if you dispute the accuracy of such data, pending the assessment of the interests involved before exercising the right to object to the processing of some of your personal data;
- if the processing of your personal data is illegitimate, but you nevertheless do not wish to exercise your right to have the data deleted;
- if we no longer need your personal data, but you need it in the context of legal proceedings;
- the right to the deletion of processed data. However, this right is not absolute and we will not be able to comply with it if a legal obligation, such as the keeping of our accounts, obliges us to process your data;
- the right to the portability of the processed data, i.e. to retrieve or transfer to a third party designated by you, your personal data processed by us, for your personal use, in the format in which we keep them;
- the right to lodge a complaint with the Data Protection Authority:
www.autoriteprotectiondonnees.be/
https://www.dataprotectionauthority.be
Rue de la Presse 35 – Drukpersstraat 35, 1000 Brussels
Phone: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35
E-mail: [email protected]
You can also lodge a complaint with the court of first instance in your place of residence.
For more information on complaints and possible remedies, you are invited to consult the following address of the Data Protection Authority:
https://www.autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte
You can also lodge a complaint with the court of first instance in your place of residence.
For more information on complaints and possible remedies, you are invited to consult the following address of the Data Protection Authority:
https://www.dataprotectionauthority.be/citizen/actions/lodge-a-complaint
If you need more information about your rights, please contact us.
We will follow up on your request as soon as possible and within one month at the latest after receipt of your request, we will inform you of the action we have taken on it.
Depending on the difficulty of your application or the number of applications we receive from others, this period may be extended by two months. In this case, we will inform you about this extension within one month of receiving your application.
In all circumstances, when communicating this information, we are always obliged to take into account the rights and freedoms of other people.
You may exercise your rights by sending an e-mail to the following address:[email protected]or by post to the following address: Anthemis, place Albert I, 9 – B-1300 Limal.
8. What is the applicable law and jurisdiction?
This Policy is governed by the Belgian law.
Any dispute relating to the interpretation or execution of this Policy shall be subject to Belgian law and shall fall within the exclusive jurisdiction of the courts of the judicial district of Brussels.
9. Do we use trackers?
We use cookies on our websites.
A cookie is a code stored on your computer in the form of a file. During a subsequent visit to our website, these cookies can then be recognised. Cookies help us to improve our site, to facilitate your navigation, to offer you targeted advertising or to analyse our audience.
To learn more about our cookie policy, please visit our website at this link:www.anthemis.be/cookies-policy
10. Please be aware that this policy is being updated!
Cette Politique peut être mise à jour à tout moment et sans avis de modification. Nous vous conseillons de et vous invitons à la consulter régulièrement.
Last updated on 1 November 2020.